To apply, please complete the application process via link below:
Purpose and Scope
To support the Diocese of Phoenix in its mission to encounter the living Christ, the Human Resource Generalist will actively support all HR key processes that reside under the Office of Human Resource (HR) 'from hire to retire', such recruiting, sourcing, selection, onboarding, HR Core Actions, performance management, employee relations, and benefits administration, to help managers and employees with general HR Compliance inquiries while accurately applying Diocesan policies and practices.
Essential Job Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Responsible for accurate and timely responses to and resolutions of HR related inquiries. Properly escalates matters to the Director of HR as necessary.
• Supports and engages in all phases of the recruitment process, including and not limited to job postings, sourcing resumes, performing telephone interviews, and conducting reference checks, interviews, and facilitates the hiring of qualified job applicants for open positions; collaborates with departmental managers to understand skills and competencies required for openings.
• Reviews, tracks, and collaborates with other supervisors to ensure documents compliance with Diocesan required and non-required training and work-related assessments. This may include coordinating and co-presenting on HR related topics and aptitude assessments and certifications.
• Completes accurate and timely HR Actions using Paylocity HRIS to ensure compliance with applicable employment changes.
• Reviews and drafts accurate HR related documents and processes including and not limited to offer letters, job descriptions, HR policies and procedures, HR Employee Handbooks under the direction of the Director of HR.
• Responsible for accurately onboarding new hires and rehires at the Diocesan Pastoral Center using Paylocity's HRIS Onboarding process, which includes and is not limited to: Job Application, Form I-9, W-2 Forms, Employee Background Checks, and any Diocesan required acknowledgments.
• Is the gatekeeper for entire Employment Eligibility Verification/Form I-9 process for the Diocese of Phoenix, supports I-9 processes at Diocesan locations, and maintains accurate, compliant records of all Form I-9 processes.
• Maintains updated employee HR related files in all applicable formats and in compliance with applicable legal requirements and Diocesan Records Retention Guidelines.
• Launches and administers accurate and timely performance evaluations for the Diocesan Pastoral Center and assists Diocesan Pastoral Center staff with questions.
• Maintains OSHA compliant and easily accessible Worker's Compensation files and reports, while serving as the main point of contact for all inquiries by Diocesan parishes and schools, in collaboration with the Director of HR and the Diocesan worker's compensation carrier.
• Ensures accurate and proper OSHA reporting on an annual basis.
• Ensures all unemployment documents are sent to the appropriate parish, school or agency. Ensures all responses are sent in a timely manner to the Department of Economic Security.
• Administers worker's compensation reporting along with participating in administrative staff meetings, training, special projects, and other activities related to worker's compensation.
• Initiates employee leave records and administers the FMLA process including managing the FMLA leave initiation process, maintaining FMLA records and tracking FMLA leave time in collaboration with the Benefits Specialist.
• Supports and provides back-up for the Benefits Specialist on all Benefits Administration tasks and duties.
• Keeps HR related posting requirements at the Diocesan Pastoral Center up to date under the direction of the Director of HR.
• Facilitates and participates in employee relations meetings, such as disciplinary actions, terminations, and investigations.
• Oversees various complex HR related project tasks in the department as necessary.
• Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters, investigations, and training and development.
• Stays current with federal, state, and local employment laws and regulations, and recommends best practices to HR Director; reviews policies and practices to maintain compliance.
• Maintains knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Performs other duties as assigned.
Additional Job Functions
• Performs any other job-related functions as necessary.
Knowledge, Skills and Abilities Required
• Ability to maintain a high level of confidentiality.
• Must have the ability to work well with others in a team environment and demonstrate exceptional customer service skills.
• Exceptional negotiation and conflict resolution skills.
• Excellent spelling, grammar, proofreading, verbal, and written communication skills.
• Ability to work independently while effectively prioritizing schedules and tasks.
• Working knowledge of advanced administrative office procedures and techniques, accurate record keeping, filing, and attention to detail.
• Proficiency in computer applications, spreadsheets, word processing and database programs (Access, Excel, Word, Outlook, PowerPoint) and HRIS software.
• Ability to maintain a high level of professionalism and confidentiality when interacting with employees of the Diocese, parishes, schools, agencies, and constituent organizations.
• Flexibility in a busy atmosphere, managing multiple projects simultaneously.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to act with integrity, professionalism, and confidentiality.
• Thorough knowledge of employment-related laws and regulations.
• Proficiency with or the ability to quickly learn Paylocity HRIS talent management systems.
• Active, practicing Roman Catholic in good standing with the Church.
• Ability to exercise prudent and independent judgment, and maintain efficient, confidential procedures in handling Diocesan matters.
• Formal training or demonstrated proficiency in computer software applications and office procedures.
• Bachelor's degree in human resources, Business Administration, or related field required.
• At least five years of Human Resource related experience or equivalent HR Generalist work experience preferred.
• SHRM-CP Certification highly preferred.
• Ability to communicate in Spanish highly preferred.
• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Remote work may be approved on an occasional basis.
• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
To apply, please complete the application process via link below: