Accounting Associate I

To apply, please complete the application process via link: https://dphx.org/job_post/accounting-associate-i/

Purpose and Scope

To support the Diocese of Phoenix in its mission to Encounter the Living Christ, this position coordinates the accounts receivable process and accounts payables process for the Diocesan Pastoral Center.

Essential Job Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Performs duties associated with accounts receivable functions for the DPC, including but not limited to processing monthly billing for the Insurance Program, Bishop's Assessment, Priest Retirement, Tribunal, and other ad hoc billing. Issues monthly billing statements for distribution to parishes and schools.
• Performs duties associated with applying cash payments to invoiced receivables and other deposits; also posting, preparing, and making bank deposits.
• Performs duties associated with accounts payable processing including payment of invoices and Diocesan issued credit cards using checks and ACH transactions.
• Processes 1098/1099 filing according to IRS regulations. Accurately processes approximately 300 1099 tax forms for applicable vendors.
• In collaboration with Controller, prepares annual assessments and insurance premium billings as prescribed by policy and shared services agreements. Prepares journal entries; balances and reconciles statements, general and subsidiary ledgers.
• Performs duties associated with monthly closing process, including reconciling A/R, GDP, and A/P to the general ledger.
• Tracks and reconciles changes in recurring payments throughout the year, including processing of approximately 130 new recurring payments from seven bank accounts.
• Ability to manage high payable volume from seven bank accounts for payment by check and ACH twice a week.
• Prepares finance-related reports including annual analysis and reporting on education-related funding for Seminarians.
• Conducts transactions and job functions according to GAAP, financial controls, other written policy, and general office practices. Maintains financial security and confidentiality on all written and verbal communications.
• Assists with preparation and participation in internal and external annual audits.
• Maintains record keeping according to retention policy and guidelines.
• Creates an approachable, customer service-oriented environment for people with questions or needing direction for task completion with regard to services offered.
• Provides Finance-related policy and processes training sessions to newly hired employees.

Additional Job Functions
• Performs any other job-related tasks assigned by the Controller for the smooth operation of the Finance Department.

Knowledge, Skills, and Abilities Required
• Excellent communication and interpersonal skills and the ability to work well with others.
• Thorough knowledge of applicable accounts payable, accounts receivable, and general ledger systems and procedures.
• Ability to organize, work independently, set schedules, prioritizes tasks, and work with other members of the department in a team setting.
• Working knowledge of computer accounting, spreadsheets, word processing and database programs, including Excel, Outlook, and Word.
• Working knowledge of managing principal and interest on savings and loans.
• Experience with Sage Intacct strongly preferred.
• Active practicing Catholic in full communion with the Church highly preferred.

Minimum Qualifications
• AA Degree or High School diploma (or equivalent certificate) and four years working experience in a related position.

Work Environment
• This job operates in a professional office environment.
• This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands
• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

To apply, please complete the application process via link: https://dphx.org/job_post/accounting-associate-i/